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How to Add a Table of Contents in Word 2016 Create a table of contents






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How to Add a Table of Contents in Word 2016

By


Melanie Pinola

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  • MORE

top word table of contents

Want to add a table of contents to your Word document, one that can be easily updated if you change your doc? It’s a cinch to use this helpful feature. All you have to do is format your Word document appropriately.

To insert your table of contents:

1. Format your document using heading styles found on the Home tab, e.g., Heading 1, Heading 2, and so on. Word will create your table of contents based on these headings, so do this for all of the text you want to show up in the table of contents.

word headings toc

2. Place the cursor where you want the table of contents to appear (usually, the beginning of the document)

3. Click Table of Contents on the References Tab, and choose one of the types of tables of contents available.

word insert toc

The two automatic tables can be updated when you change the heading text, rearrange the order of your content, or change between heading styles. (They only differ by either saying “Contents” or “Table of Contents” at the top.)

Alternatively, if you click the Custom Table of Contents… option, you can format the way the table of contents will look: Choose a different style, hide page numbers, include more heading levels than the default three levels, and more.

word toc custom

If you choose instead to create a manual table of contents, Word will add dummy text to the table instead of using your headings, you’ll have to manually type in each entry, and Word won’t be able to update the table of contents for you–not very much fun.

That’s it! Once you’ve chosen one of the automatic tables of contents or the custom option, Word will create the table of contents for you.

Updating the Table of Contents

To update the table of contents–for example, if you changed the heading title or page numbers have changed:

1. Click anywhere on the table of contents, then click Update Table…

2. Choose to update either the entire table or just the page numbers.

word toc update

Remember to do this before you finalize your document so the table of contents will be current.

The table of contents is a finishing touch on long documents, such as reports, manuals, or books. Thankfully, you don’t have to create and manage one manually, as Word’s built-in table of contents tool does the heavy lifting for you.

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  • Roland G. Yengbeh Says:


    November 10th, 2017 at 3:22 am

    I appreciate this information; it's very much helpful to me.

    Thank you!

  • Muhammad Soban Badar Says:


    August 12th, 2017 at 10:51 am

    Its really very useful i am impressed thanks a lot after go through this page i am able to complete my thesis…

  • Elaine M Cardinal Says:


    March 7th, 2017 at 3:14 pm

    In response to the nay sayers…I spent a whole day trying to figure this out…then had a v8 moment. First go to your document and put your cursor by your first chapter(example only)then to your Home tab on the ribbon on the right top side you will see headings 1 2 3.Click on the header 1…that will keep it in place until you are finished with all you want in the toc…it is at that time you go back to this page and follow accordingly. It is not your brain…so its only as good as the entries by a human. I found that out.

  • John H Waaser Says:


    March 2nd, 2017 at 4:16 pm

    You put the things you want in the TOC using the header styles 1, 2, and 3, just like the article says to do….

  • Uncle Buck Says:


    December 28th, 2016 at 2:37 pm

    I found it quite useful. Not sure why the previous two didn't. In answer to their question, as mentioned, use the 'Style' part of the Home tab to format the various headings in your document that you want showing up in the TOC. eg 'Heading 1'. These will then appear in the TOC. The TOC itself can be created from the 'References' tab. It can later be refreshed when changes are made to the items formatted as Headings – which will change the TOC accordingly.

  • Hello Says:


    October 26th, 2016 at 9:00 am

    Agreed. This is worthless. Doesn't give guidance on how to designate what goes into TOC.

  • Jennifer Abbey Says:


    June 3rd, 2016 at 6:31 pm

    Useless — how do you select text to go into the table of contents

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Create a table of contents

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Create a table of contents

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A table of contents in Word is based on the headings in your document. Before you create your table of contents, apply heading styles Heading 1, Heading 2, or Heading 3.

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Add heading styles

For each heading that you want in the table of contents, select the heading text, go to Home > Styles, and then choose Heading 1, 2, or 3.

Add a heading

Create a table of contents

  1. Put your cursor where you want to add the table of contents.

  2. Go to References > Table of Contents, and choose Automatic Table 1 or Automatic Table 2, or choose Custom Table of Contents to create your own style.

    Create a table of contents

  3. If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field.

Apply heading styles

Select the text you want to include in the table of contents, and then on the Home tab, click a heading style like Heading 1.

On the Ribbon click a heading style

Do this for all of the text you want to show up in the table of contents.

Create a table of contents

Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level.

  1. Click where you want to insert the table of contents – usually near the beginning of a document.

  2. Click References > Table of Contents and then choose an Automatic Table of Contents style from the list.

    Note: If you use a Manual Table of Contents style, Word won’t use your headings to create a table of contents and won’t be able to update it automatically. Instead, Word will use placeholder text to create the look of a table of contents so you can manually type each entry into the table of contents.

    On the References tab, click Table of Contents, and then select an Automatic Table of Contents style from the gallery

If you want to Format or customize your table of contents , you can. For example, you can change the font, the number of heading levels, and whether to show dotted lines between entries and page numbers.

Word Online lets you update a table of contents that’s already in your document, but it doesn’t yet provide a way to create a table of contents.

To update a table of contents, click in the table of contents. Then go to References > Update Table.

For more detailed ways of updating the table of contents, or to create a table of contents, use the Edit in Word command to open the document in your desktop version of Word (Windows or Mac).

Near the top of the screen, click Edit in Word

When you’re done and you save the document, you’ll be able to keep the table of contents up to date in Word Online.

To learn more, see steps for creating a table of contents in Word for Windows or Mac . If you don’t have Word, you can try or buy it in the latest version of Office now.

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